Managing the store

Everything lives in Catalog → Menu → Edit menu.

• Change a price or name: open Edit menu, tap the item, edit, save.
• New item: add it in the right category. Useful fields in the item window:
  • Name (Arabic) — shows on the customer QR menu in Arabic.
  • Barcode (optional) — lets the till scan it.
  • VAT treatment — leave standard unless Finance says otherwise.
  • Prep station — Kitchen or Bar. This routes the ticket on the Kitchen screen.
• Whole menu from paper: ⚡ AI import menu (paste or photograph the old menu). Backup first with ⬇ Export CSV.

• In the item window, Recipe (optional) lists what one sale uses (e.g. 0.018 kg beans).
• New rows can carry a draft badge. Draft rows do NOT reduce stock. Press ✓ Approve on each row.
• An amber row means the quantity looks wrong (18 kg for one coffee = you typed kg instead of grams). Fix it before approving.

• Stock & recipes — the live list. Search box on top; tick show archived to see retired items. + Add stock item for new ones — tick Perishable and set Typical shelf life for milk, bread, prepared food.
• Adjustments — something wasted, damaged or stolen: + Raise adjustment, pick Waste / Damage / Theft, enter the quantity lost as a positive number (the system applies the minus). Loss adjustments need a second person to tap Approve — raise it, then have another manager approve.
• Stock count — the truth machine. Pick the outlet, type what you physically counted in Counted, check Variance, tap Submit variances as adjustments. Manager counts apply instantly. Unit items count in whole numbers; kg/L items take decimals.
• Counting with a scanner: on Stock count scan an item's barcode into Scan barcode and it jumps to that line. Add 1 per scan counts one unit per scan; Scan, then type quantity puts the cursor in Counted for you to type the number. Weighed items (kg, g, L, ml) are never counted automatically. Undo last scan takes back a wrong one. A red message means the barcode is unknown, belongs to another outlet or is shared by two items, and nothing was counted.Download count sheet and Export PDF now include a Barcode column; the printout hides the system quantity unless you tick Show system qty on printout. Counts typed so far are kept on this device if the page is reloaded. Count while the shop is quiet: a sale during counting changes the system quantity you compare with.

• New order: New purchase order, pick supplier and outlet, add lines — or tap ⚡ AI: draft from low stock and review what it suggests.
• Delivery arrives: open the PO, type quantities under Receive now, and enter the expiry date on perishable lines. Stock updates immediately.
• Bad goods: Supplier returns → + New RMA.
• Moving stock between branches: Transfers → + New transfer.
• Link items to suppliers (pack size, price): Suppliers → + Link stock item.
• Shelf barcodes and price labels: Catalog → Barcode labels.

From 5 PM the Home page shows 🌙 Closing up? — three steps in order:

1. Settle open tickets — Orders page; use Close stale tickets for forgotten ones.
2. Count the drawer & clock out — every cashier closes their shift; check any till over/short.
3. Run the Z-Report — Reports → Z-Report. Then look at Daily P&L for the real profit.

• Stock health — lows, dead stock, overstock on one screen.
• Expiry — what dies this week; discount or use it first.
• Spot-check 5 random items with a Stock count.
• Check pending Adjustments — approve or reject, do not let them sit.